Terms & Conditions

Marathon For Mental Health Ltd
Last Updated: [17/09/2025]
Organised by: Marathon for Mental Health Ltd (hereafter “we”, “us”, “our”)

By registering for or participating in Marathon for Mental Health, either via the Flexible Virtual Marathon (“Flexible Marathon”) or an in-person 5 km community run (“Community 5K”), you agree to these Terms & Conditions.

1. Participation & Eligibility

1.1 Eligibility

  • You must be medically fit to walk, jog, run or hike. If in doubt, consult a qualified medical professional.

  • If participating in a community 5k, you will be encouraged to go at your own pace.

  • You acknowledge that completing the distance whether 5k or a full marathon 42.2 km is voluntary and may involve physical exertion and risk.

1.2 Registration

  • All participants must register through our official registration process.

  • For in-person Community 5K runs, you need to register for specific local meet-ups.

1.3 Timeframe (Flexible Marathon)

  • The Flexible Marathon must be completed between 10th October 2025 and 31st October 2025 by covering the full 42.2 km distance.

  • You may break the total distance into smaller segments as suits your schedule.

1.4 Community 5K Runs

  • These are informal runs organised within local communities in the spirit of mutual support and enjoyment.

  • You are free to walk, hike or run the 5 km distance at your own pace.

2. Health, Safety & Risk

2.1 Assumption of Risk

  • Participation is voluntary and at your own risk. You accept responsibility for your own health, fitness, and safety in taking part.

  • We do not accept liability for any injury, illness or loss arising out of your participation (unless due to our negligence as required by law).

2.2 Health and Medical Advice

  • You confirm that to the best of your knowledge you are medically fit to participate.

  • It is your responsibility to seek medical advice if you have any medical condition which might make participation a risk.

2.3 Safety Measures

  • We will provide general guidance on safe participation (pacing, hydration, proper footwear, route planning, etc.).

  • In in-person Community 5K runs, we endeavour to provide a safe route and volunteers where feasible, but participants must still take care.

2.4 Environmental / Route Conditions

  • Participants in the Flexible Marathon must select their own routes, times, and conditions (weather, terrain, lighting). You are responsible for making safe choices.

  • For Community 5Ks, environmental conditions (weather, ground, lighting) may vary; you accept these conditions and plan accordingly.

3. Registration Fees, Refunds & Cancellation

3.1 Fees

  • Any fee required for the Flexible Marathon must be paid in advance at time of registration.

  • Where no fee is required (e.g. Community 5k runs), you still must register and agree to these Terms.

3.2 Refunds

  • Unless otherwise stated, all registration fees are non-refundable.

  • If a Community 5K run (free) is cancelled by us due to unforeseen circumstances (e.g. severe weather), we will attempt to offer an alternative date.

3.3 Changes & Cancellation by Organiser

  • We reserve the right to alter, postpone or cancel any Community 5K run.

  • For the Flexible Marathon, we may change deadlines for registration, but will give reasonable notice when possible.

4. Conduct & Community Spirit

4.1 Spirit of Participation

  • The aim is wellbeing, awareness and mutual support — not competition. We expect all participants to behave respectfully, supportively, and safely.

4.2 Local Rules

  • For Community 5Ks, please comply with any local rules or instructions (e.g. park regulations, permits, traffic rules).

4.3 Environment & Respect

  • Respect local environments, wildlife, residents, and other users of the space. Avoid littering, damage to property, or disturbance.

4.4 Use of Paths, Roads, Public Areas

  • Be aware of pedestrians, cyclists, vehicles, and other users. When running on roads, follow traffic regulations and any guidance provided by us or our host volunteers at local Community 5ks.

5. Liability & Indemnity

5.1 Limitation of Liability

  • To the fullest extent permitted by law, we (and our directors, officers, volunteers, contractors, sponsors, affiliates) are not liable for any loss, damage, injury or illness arising from or connected with your participation, save where it results from our negligence or breach of legal duty.

5.2 Indemnity

  • You agree to indemnify us against any claims, damages, liabilities, costs or expenses arising from your breach of these Terms, or your misconduct.

6. Insurance & Emergency

6.1 Insurance

  • We do not provide personal accident, health or travel insurance as part of participation. You are responsible for ensuring you have adequate insurance.

6.2 Emergency Planning

  • Participants are encouraged to have a plan in place in case of emergency (e.g. letting someone know your route, having a phone, knowing local emergency numbers).

7. Photographs, Media & Publicity

7.1 Use of Images

  • We may take or receive photographs, video or audio recordings during Community 5K runs, or of participants’ Flexible Marathon submissions.

  • By participating, you consent to our use of these materials for promotional, fundraising, or awareness raising purposes, unless you explicitly opt out in writing.

7.2 Use of Personal Stories / Testimonials

  • If you share your story or testimonial, we may publish it, with your permission.

8. Data Privacy

8.1 Personal Data

  • We will collect, store, and process personal information in accordance with our Privacy Policy and applicable data protection law (e.g. GDPR).

8.2 Communications

  • By registering, you consent to receive emails or other communications from us related to Marathon for Mental Health, including updates, reminders, community support, etc. You may opt out where offered.

9. Fundraising & Charitable Support

9.1 Charitable Partner

  • Marathon for Mental Health supports ISWAN’s Yacht Crew Welfare projects including achtCrewHelp. Participation or fundraising is voluntary.

9.2 Donations / Fundraising

  • If you raise or donate funds, you agree to follow any rules specified by us and the charity. All donations should be made via the official fundraising platform which is directly connected to ISWAN charity. Marathon for Mental Health does not handle any donations fundraised via the flexible marathon or community 5ks.

10. Intellectual Property

10.1 Brand & Materials

  • All logos, names, content, and materials associated with Marathon for Mental Health remain our (or copyright holders’) intellectual property.

10.2 Use by Participants

  • You may use our branding (e.g. for fundraising) only with our prior consent.

11. Governing Law & Dispute Resolution

11.1 Governing Law

  • These Terms & Conditions are governed by and construed in accordance with the laws of England and Wales, and you agree to submit to the exclusive jurisdiction of the courts of that jurisdiction.

11.2 Dispute Handling

  • If you have any complaints or disputes, please contact us at [contact email]. We aim to respond within reasonable time and resolve matters amicably.

12. Changes to Terms & Conditions

We may update these Terms & Conditions from time to time. Where changes are significant, we will notify registered participants via email or on our website. Continued participation after such changes constitutes acceptance of the revised Terms.